When Should You Get the Invoice?
Once you are committed to buying an artwork, you can ask the gallery for a preliminary or pro forma invoice.
The pro forma invoice contains the same information as the final invoice, except that it is marked as “unpaid.” This document enables you to review any additional costs, as well as double check the artwork’s medium, title, date, and dimensions, before charging your card. You can always ask for changes if you spot any missing or inaccurate information.
After you pay for the artwork, the gallery will send you a final version of the invoice, which should be marked as “paid.” It is best to get a digital copy of the invoice, as these are easier to keep on file. Galleries most commonly send invoices as PDFs, though some will also ship the physical document with the artwork.